HUB CITY THEATRE FESTIVAL
2008 Submission
Packet
APPLICATIONS FOR ROUND I ARE
ACCEPTED
THRU APRIL 15, 2008.
Read carefully before
filling out the
attached application.
The
Second Annual Hub City Theatre Festival (HCTF) will take place on July
10 – 13, 2008 at Cite des Arts in downtown
PARTICIPATION:
HCTF uses a juried application process to ensure the
festival is a true cross-section of the diversity of
APPLICATIONS:
Applications for Round I of submissions will be
accepted from now until April 15, 2008. (A second round of submissions
will
take place in May 2008 for any remaining slots in the festival.)
Interested
theatres are encouraged to apply for a spot in the festival during
Round I to
maximize your chances of being included in the festival. Last year’s
festival
was able to include all entries, however, there is limited space for
adjudicated performances eligible for awards.
All applications must be postmarked on
or before April 15, 2008 to be
considered in Round I.
*** PLEASE NOTE:
Please be sure that your application is completed in its entirety. Any uncompleted application will be deemed ineligible for consideration. Also, please be sure to send all supporting materials with the application. We will not be able to accept supporting materials separately or at a later date.
If you are submitting more than one show, each show must have its own application and support materials. A company may, however, submit all applications under one postmark.
Please DO NOT send originals or irreplaceable copies. All documents will be kept on file for HCTF and cannot be returned.
ACCEPTANCE: All applicants will receive acceptance status notification (i.e. accepted, alternated, or declined). Notification of acceptance status for Round I will begin to be mailed on or about April 20, 2008. At this time, if you are accepted to the festival, you will receive a participant’s packet. This packet must be completed and returned to us by our deadline (which will be on or about May 15, 2008).
Your show may be accepted as an alternate. Alternates will begin being moved onto the participants list on or about May 15, 2008
RESPONSIBILITIES: If your show is accepted into the festival, you are given a slot in which to present your show. These shows and all aspects needed to produce them are the responsibility of your production company. You or your producing organization must hire your own cast and staff, secure your own rights to published material, and run your own rehearsals, etc.
SCHEDULING: At present, each accepted production will be scheduled for one performance in the festival (in order to accommodate as many interested organizations as possible). In the event that multiple performances are possible, your organization will be notified.
As a general rule, companies will have 30 minutes to set up their show and 30 minutes to strike their show so please plan accordingly.
BOX OFFICE AND TICKETING: HCTF will handle all aspects of ticketing and box office. Individual tickets will be sold for each festival performance, as well as full-day passes and full-festival passes.
COMPENSATION TO COMPANIES: Participating companies will receive a portion of each individual admission sold to their show, as well as a portion of full-day and festival admissions used at their show.
TECHNICAL / PRODUCTION: You will need to keep the technical requirements of your show very simple. The venues will be equipped with a basic lighting plot and basic sound equipment. Venues will also come with a set furniture stock (which will be detailed in the participant package if you are selected for the festival.) Storage space (if any) in the venues is minimal; since the space is shared with several shows, you must take props, set pieces and costumes away with you after the performance. Each company will be given a chance to hold one cue to cue technical rehearsal in the venue prior to the festival.
PUBLICITY: HCTF will publicize the festival and coordinate overall press relations. You may be asked to submit publicity photographs and PR materials so that we can send complete press packages to print and broadcast media. Interviews and media “meet and greets” may be possible and attendance will be on a voluntary basis. HCTF will produce posters, brochures, and schedules for the overall festival. Companies are invited and encouraged to publicize their individual production in their respective communities. The more you promote your show, the larger your audience will be.
OUT-OF-AREA PARTICIPANTS: Like locals, out-of-area participants are responsible for all aspects of the production of their show, as well as travel expenses. HCTF will be glad to help with any accommodations that need to be made including hotel reservations and recommendations. The earlier we know you are coming, the better.
FINAL
NOTE: It is the goal of HCTF to present the most diverse,
innovative, and vibrant selection of productions in the festival. We are looking to present a wide variety of
companies, ages, styles, viewpoints, and levels of experience. We hope
to have
established companies presenting their best work alongside experimental
student
work. Everyone is welcome at HCTF, and we will do our best to pull
together an
eclectic and exciting festival which fully represents the spirit and
scope of
SO WHAT IS HCTF LOOKING FOR?: Basically anything that you can think of. Last year’s festival featured several kinds of productions ranging from an adaptation of a screenplay to a world premiere musical to original one-acts written by local authors. Here are a few ideas of what we hope to see at this year’s festival.
-
Original, world premiere works by
- Fully produced one-act plays by prominent playwrights.
- Multimedia theatre works, experimental theatre pieces, performance art.
- original works of musical theatre.
- solo works of all kinds (hour-long, ten-minute, etc.)
- performance poetry to include in our alternative events.
- sketch comedy, improv comedy, or theatrical stand up for our late night events.
- works produced by young people, specifically student artists.
- works that give voice to segments of the population that aren’t often heard.
We’re looking for the most diverse slate of performances possible. If your idea is not on our list, that’s great! Nothing is too unusual /wild /experimental /conventional /expected for our festival. WE WANT ANYTHING YOU CAN DREAM UP!
HCTF does not shy away from controversial material, and we will not censor your production in any way. However, be aware that shock theatre, nudity, gratuitously violent works, or projects with extreme sexual content will have a hard time finding an appropriate spot in our festival.
WHAT YOU
DO NOW:
1. Choose your show or project. (What if you know you want to participate, but aren’t sure what show you want to do? Apply anyway. Give us as clear an idea as possible on what kind of piece your company will likely produce. Let us know you want to produce an original one-act – the exact title can be added later. However, please note that the more specific your project can be, the more likely it is to be accepted in Round I. Also note that changes of show or changes of project focus after a proposal has been accepted may alter your venue choice or scheduling choice.
2. COMPLETELY fill out
the application packet.
3. Make two copies of your application form. Sign them both. Keep the original for your records.
4. Send in BOTH signed copies of the application form with ONE COPY of any supporting materials. Supporting materials are not required, but that can help you in the adjudication process. Especially if you plan to present an original, never produced work. Supporting materials will give us a clearer picture of who you are as a company and what your work is like. Supporting materials include:
- script of an original, world premiere project
- a representative videotape of your company’s work
- reviews of recent productions, or your company’s production history
- bios of artists working on your proposed project
- audio tape or CD of music (if applicable)
- a cover letter explaining your project, if it’s experimental or improv
- any additional materials you feel are relevant to your project
Please label all supporting materials with either the title of your proposed project or your company name.
If you have any questions regarding the
application
process or any other aspect of the festival, please feel free to
contact us at:
hctf2008@cox.net
PLEASE SEND ALL COMPLETED APPLICATIONS AND
SUPPORTING
MATERIALS TO:
Hub City Theatre Festival 2008
Cite des Arts
HUB CITY THEATRE FESTIVAL
APPLICATION FORM
I.
COMPANY AND CONTACT INFORMATION
1. TITLE OF
SHOW / PROJECT
____________________________________________________________
2. COMPANY
NAME (or individual artist name)
_______________________________________________
3. FROM
(city, state)
_______________________________________________________________________
4. WRITTEN
OR CREATED BY:
____________________________________________________________
5.
PRINCIPAL CONTACT:
Name
______________________________________
Address
____________________________________
City, State, Zip
______________________________
Phone (day)
_________________________________ (evening)
_____________________________
(fax)
_________________________________
(email) _______________________________
6. ALTERNATE CONTACT: (in case we cannot reach principal contact)
Name
______________________________________
Address
____________________________________
City, State, Zip
______________________________
Phone (day)
_________________________________ (evening)
_____________________________
(fax)
_________________________________
(email) _______________________________
Please note: All
initial
notifications (accepted / alternated / declined) will be sent through
the mail.
Notifications will not come through email, fax, or phone.
Please be sure that you are receiving mail at
the principal contact address. If that address changes, please call
HCTF to
make that correction.
II.
SHOW INFORMATION
7. Theatre Space Preference. Please check the kind of theatre space that will best suit your production. Select TWO that best suit your production. We will do our best to match your production with its ideal space. In the event we want to present your project but cannot offer you your ideal space choice, we will notify you and do our best to make suitable accommodations.
__________ Black Box Theatre I (seats max. 100, non-flexible proscenium configuration, lighting grid, sound)
__________ Black Box Theatre II (seats 40-60, flexible stage configuration, minimal lighting/sound)
__________ Café / Club Stage (table seating, venue for late night events, sketch, improv, ect.)
__________ Raw Space (open space, non-traditional audience seating, no pre-set lighting/sound)
__________ Other (i.e. outdoor venue, site-specific production, multi-space piece)
PLEASE DESCRIBE: _________________________________________________________
__________________________________________________________
8. Show Type
A. Please select the ONE category that best describes your project.
_________ Standard Theatre Performance. Fully produced, scripted theatre, either published or original. (These are the productions that will most likely be eligible for awards at the end of the festival.)
_________ Alternative Theatre Performance. Everything else. Improvisation, works-in-progress, readings of new work, performance art, spoken word, slam poetry competitions, and solo performances.
_________ Workshop / Forum. Workshops presented by a company, artist talkbacks, panel discussions,
seminars, lectures – anything that extends the performances beyond just watching them, to
further public understanding and appreciation of the theatre process.
B. You may only check one. Select the category that best describes your project.
__________ PLAY (drama or comedy)
__________ MUSICAL (drama or comedy)
__________ CLASSICAL (Greek, Roman, Shakespeare, etc.)
__________ SOLO PERFORMANCE
__________ SPOKEN WORD / POETRY
__________ SKETCH / IMPROV / STAND-UP
__________ DANCE THEATRE
__________ MULTI-MEDIA PERFORMANCE
__________ EXPERIMENTAL THEATRE PROJECT
__________
WORK-IN-PROGRESS,
FORMAL
__________ OTHER (please describe) __________________________________________________
__________ WORKSHOP: DEMONSTRATION
__________ WORKSHOP: AUDIENCE INCLUSIVE / AUDIENCE PARTICIPATION
__________ SEMINAR / PANEL DISCUSSION / LECTURE
__________ Q & A / AUDIENCE FEEDBACK SESSION
9. Length of Show. In order to present the largest number of productions, we are limiting productions to a maximum running time of 60 minutes (1 hour). Please select the running time that best represents your project.
60 minutes 30 minutes 10 minutes
It is very important that your project does not exceed the running time you select on the application form. Choose the running time that over-estimates your actual running time if there is a chance that it may exceed the shorter time by even a few minutes. If you think your short play will run 15 minutes, please select the 30 minute running time. This helps us to make sure that the festival will run on time and as efficiently as possible.
10. IS THE SHOW SELECTED AN ORIGINAL, UNPRODUCED WORK? yes no
11. IS THE SHOW SELECTED BY A
12. DO
YOU HAVE ALL THE NECESSARY RIGHTS TO PRODUCE YOUR SHOW?
yes
no
If not,
will you secure them on or before May 15, 2008?
yes
no
13. IS YOUR SHOW A PUBLISHED WORK?
yes
no
If yes: _________
I have secured the necessary rights from the publisher or licensing
company.
_________
I will secure the necessary rights for performance on or before May 15,
2008.
14. DOES YOUR SHOW GIVE VOICE TO AN UNDERREPRESENTED SEGMENT OF OUR POPULATION? (i.e. minority voices [ethnic, sexual, economic, religious, etc.], social subcultures, etc.) Please describe briefly. ____________________________________________________________________________
__________________________________________________________________________________________
(This does not automatically exclude or include a project in the festival. This is for administrative purposes.)
15. PLEASE PROVIDE A
BRIEF (30 words or less) STRAIGHTFORWARD DESCRIPTION OF YOUR SHOW. This
description will be used in promotional materials for the Festival.
(please answer
in this space):
16. NUMBER
OF PARTICIPANTS IN PRODUCTION (including non-performing
crew):
__________
# of
actors + __________ # of crew/staff =
TOTAL ____________
17. TECHNICAL INFORMATION: In the space provided, please indicate any special technical needs for your production. Each venue will be equipped with basic lighting and sound, as well as some standard furniture pieces. Special technical demands (i.e. a piano, access to audience for audience interaction, a dance floor for movement, ability to hang scenic pieces, high ceilings, etc.) should be addressed here, so that we can more effectively match your production with its ideal space.
18. SCHEDULING: HCTF will do its best to meet all your demands for scheduling. Please indicate your availability. Limited availability does not exclude your performance from the festival, but productions with flexible scheduling stand a greater chance of being included in the festival.
yes no I AM ABLE TO PERFORM ON THURSDAY OR FRIDAY EVENING.
yes
no
I AM ABLE TO FILL A LATE NIGHT (10 p.m. or
later) TIME SLOT.
yes
no
I AM ABLE TO PERFORM A DAYTIME (2.p.m.
– 7 p.m.) TIME SLOT.
yes
no
DUE TO TRAVEL, I CAN ONLY PERFORM SATURDAY
OR SUNDAY.
19. ALTERNATES: Depending on the response, some projects may be put on our alternate list. Alternates will be added to the festival if accepted shows decline participation or find they cannot attend. Please indicate your preferences for the alternate list, in the event HCTF places you on it.
__________ I would like to be on the alternate list until _____________________.
__________ I would like to be on the alternate list until the last possible moment.
__________ I do NOT wish to be placed on the alternate list.
Please Note: Your preferences for the alternate list do not affect our decision on your acceptance to the festival.